There are three choices of exhibit space, the dimensions are:
- A - One 8' X 19' case.
- B - Two 8' X 8' 8" cases. (We prefer that you use both cases)
Criteria Exhibits shall be for the purpose of: furthering the educational
interests of the community; providing information about community groups, activities,
and services; providing residents a showcase for leisure time activities and
interests; and promoting library usage.
These exhibit cases are not to be used for commercial or promotional purposes
or for the personal gain of individuals or groups. Application For Use A fully
completed and signed, Application To Use Downey City Library Exhibit Space
must be submitted by all exhibitors no later than 30 days in advance to the
Access Services Supervisor. Application packets, will be available at the front
desk and must include, but are not limited to, the following information:
- Name of group or individual, contact person, address, telephone number.
- Written description of the purpose and nature of the exhibit and types
of material to be exhibited with titles of books.
- Monetary value of the work to be exhibited.
- The dates requested and cases or space requested for the exhibit.
- A description of any publicity or media contacts that will be initiated
by the exhibitor.
Reservations
1. Reservations for exhibit space may be made up to six (6) months in advance
by filing out the Application To Use Downey City Library Exhibit Space form.
Exhibit space is in heavy demand so please let us know of a cancellation as
soon as possible. The form may be mailed to the Downey City Library, P.O. Box
7015, Downey, CA., 90241-7015 or hand delivered to the Downey City Library,
Access Services Supervisor Office, 11121 Brookshire Ave., Downey, CA. The phone
number is (562) 904-7362.
2. Applications shall be completed in detail on the form provided by the Library
and signed by a responsible officer or member of the sponsoring organization
or, in the case of individual exhibitors, by the individual presenting the exhibit.
It is the responsibility of the person who submits the application for use of
the exhibit cases to be aware of these policies and communicate these policies
to those individuals using the Library exhibit cases.
3. A separate application must be completed for each exhibit scheduled.
Stipulations for Use of Library Exhibit Space
1. The scheduling of exhibits is at the discretion of the Access Services Supervisor.
Applications will be processed on a first-come/first-served basis. Scheduling
priority will be given to Downey-based exhibitors, exhibitors who have not previously
presented an exhibit and exhibits that further the Library's mission.
2. A display shall be scheduled for one month.
3. The Library reserves the right to preempt any exhibit for a Library or
City-sponsored event or exhibit. The Library will put forth reasonable effort
to give advance notice of such preemption and to assist the exhibitor in reserving
another date or exhibit case.
4. Use of Library exhibit space will be limited to the type of exhibit stated
on the approved application. Any change in the information included on the
submitted application form or the written description of the exhibit must be
made in writing to the Access Services Supervisor at least three weeks prior
to the installation date.
5. The Access Services Supervisor will review all exhibit applications to
ensure compliance with the Library policies. Exhibits will be reviewed following
installation to verify compliance.
6. Applicants whose applications for use are not approved will receive a letter
stating the reasons for the denial. An applicant may appeal to the City Librarian
for reconsideration.
7. The Library reserves the right to remove any item from a display if it
is determined that the item is a possible safety hazard, is too large or heavy
for the case, creates a maintenance problem, exceeds acceptable noise levels,
interferes with other activities in the adjacent Library areas, or is not in
compliance with provisions of this policy or with the mission and goals of
the City.
8. The Library reserves the right to cancel any exhibit that does not comply
with the Exhibit Policy and Guidelines.
Exhibit Guidelines
1. Exhibitors are responsible for setting up their exhibits on the first day
of the month when the Library is open unless other arrangements have been made.
Failure to observe the scheduled setup date may result in cancellation of the
exhibit.
2. Exhibitors are encouraged to visit the Library prior to installation to
determine how they would like the exhibit arranged. Exhibitors must bring their
own supplies. Permanent modifications to a display space are not allowed.
3. The Library strives to present attractive, interesting exhibits of high
quality at all times. The Access Services Supervisor may advise exhibitors
on layout and signage for exhibits.
4. Labels for exhibits must be furnished by the exhibitor. In all exhibit
situations lettering for signage or textual information should be of high quality:
neat, clear and articulately stated. Labels must not be taped or nailed to
walls, back, or glass of a display case. Prices may not be included on labels
or anywhere in the exhibit.
5. The exhibitor's name must be posted in the exhibit.
6. Commercial logos, brand names or commercial items may be displayed if they
enhance the aesthetic or historical purposes of the display. Commercial logos
are not to be displayed for commercial purposes.
7. Printed publicity initiated by the exhibitor must be approved by the Access
Services Supervisor or delegate. The Library may produce flyers and contact
media to promote the display.
8. The exhibitor assumes complete responsibility for the transportation of
all work to and from the Library.
9. The exhibitor is responsible for the installation and dismantling of the
exhibit as scheduled. If the Library must dismantle an exhibit because it is
not removed as scheduled, the Library is not responsible for any damages and
the exhibitor will be billed at a rate of $2.00 per day for storage. Exhibitors
are responsible for removing all items in their display on the last day of
the month when the Library is open.
10. Exhibitors will arrange with the Access Services Supervisor or delegate
to have the cases unlocked or locked.
Liability
1. The exhibit cases must be left in satisfactory condition. Exhibitors using
exhibit cases or exhibit space assume liability and shall be held liable for
any damage resulting from said usage, as assessed by the City.
2. Neither the Library nor the City assumes responsibility for materials,
equipment or any other article left by any organization, group or individual
in the Library and will not be liable for loss, theft or damage thereto.
3. The Library will dispose of abandoned exhibit materials after reasonable
effort has been made to contact the exhibitor.
4. Although exhibit cases are locked, the Library is a public building serving
over 1,500 people per day. The Library does not assume responsibility or liability
for the loss of or damage to any part of an exhibit. |
